Data protection, information security and AI compliance for construction and architecture
Blueprints, client data, tenders and project communications are your assets. We help you protect them and meet both legal requirements and client specifications. With a single platform and a team of experts to take the workload off your hands.
Which data protection and IT risks affect construction and architecture?
When plans are leaked, systems fail or clients demand proof, it quickly becomes a matter of time, money and trust.
End-to-end compliance for the construction industry
Instead of coordinating three different service providers, Proliance gives you software and consultancy from a single team. Straightforward, integrated and practical for your day-to-day operations.
Datenschutz
Alltagstauglich dokumentiert.
- Externer Datenschutzbeauftragter
- Verarbeitungsverzeichnis, AV-Verträge und TOMs
- Datenschutz-Folgenabschätzung und Datenpannen-Management
Auditfähige Dokumentation und eine feste Ansprechperson für Ihre Rückfragen.
Informationssicherheit
Strukturiert vorbereitet.
- ISMS-Aufbau mit Proliance InfoSec
- ISO-27001-GAP-Analyse und Vorbereitung auf ISO 27001 / TISAX®
- NIS2-Umsetzung und Geschäftsführerschulung
Sicherheitsnachweise für Ihre Auftraggeber – ohne Ihre IT zu überfordern.
KI-Compliance
Produktiv mit KI arbeiten.
- KI-Richtlinie für Ihr Unternehmen
- Einordnung Ihrer KI-Anwendungen nach EU AI Act
- KI-Kompetenz-Schulung für Mitarbeitende
Ein verständlicher Rahmen für KI, der Projekt- und Bauherrendaten schützt.
Whistleblower protection
Proliance Whistle: reporting channel, documentation and case management, managed by experts. For companies with at least 50 employees that require an internal reporting office.
Training for your team
Short online training courses on data protection, information security, whistleblower protection and AI. Helping your team identify risks and take the right action in their day-to-day work.
Which construction companies and planning offices is Proliance suitable for?
For management, office administration and operations – from planning offices to construction companies.
- Architektur- und Planungsbüros - (Bauherren- und Projektdaten, Fachplaner, BIM- und Cloud-Tools.)
- Bau- und Generalunternehmen - (Subunternehmer, Baustellenkameras, Zeiterfassung und wechselnde Teams.)
- Handwerksbetriebe am Bau - (Kundendaten, Mitarbeiter-Apps – kleine IT mit großer Verantwortung.)
- Zulieferer und Baustoffhandel - (Sicherheitsnachweise für Großkunden und Auftraggeber.)
Does this sound familiar?
- You are growing: around 20 people are now regularly working with personal data.
- A client is requesting proof of data protection or security compliance.
- Your current data protection officer is no longer responding.
- There has been a data breach or a phishing incident.
- Your team is using AI tools – but there are no guidelines in place yet.
How our compliance consultancy for the construction and architecture sectors works
Data protection and IT security: 5 immediate steps for your planning office
You don't need to wait for an initial consultation. These measures will move your business forward immediately.
Clarify access rights
Who is authorised to access plans and client data? Enable multi-factor authentication.
Encrypt data
Encrypt laptops, smartphones and cloud storage containing sensitive data.
Record service providers
Create a list of all data-processing tools and service providers – the foundation for data processing agreements.
Establish an AI policy
To start with: "No client or project data in public AI tools."
Raise team awareness
Schedule a short training session on phishing and data protection.
Request a free consultation for construction companies and architectural firms
Compliance that matters to you and works in practice
We create bespoke service packages tailored to your company size, processes, and goals. Together, we implement data protection, information security, whistleblower protection, and AI governance in a way that is legally compliant, clear, and practical for your day-to-day operations.
Fragen, die MedTech-Unternehmen uns am häufigsten stellen
The cost of an external data protection officer depends on a company's specific consulting needs. The industry is a good indicator of the actual data protection consulting requirements and, consequently, the monthly costs of the external DPO:
Lower Data Protection Consulting Needs
- Workshops
- Retail
- Craft Businesses
- Manufacturing Industry
Moderate Data Protection Consulting Needs
- Advertising Agencies
- Hotels/Tourism
- Real Estate Industry
- Tax Advisors and Lawyers
High Data Protection Consulting Needs
- Headhunters and Recruitment Agencies
- Financial Service Providers
- Doctors
- Software and Platform Providers
Generally yes, provided that at least 20 people are permanently involved in the automated processing of personal data (Section 38 of the German Federal Data Protection Act, BDSG). Smaller businesses may also be required to appoint one, for example, if they carry out particularly high-risk data processing. With an external data protection officer from Proliance, you can fulfil this requirement without the need to create an internal position.
All data relating to individuals: client and customer details, contact information for planners and subcontractors, employee records, job applications, and camera and time-tracking data. Purely technical plans that do not contain personal data are not included in this category, but must still be protected as trade secrets and through information security measures.
This is possible under certain conditions, for example to prevent theft, provided there are no less intrusive means available and the interests of the individuals concerned are protected. Typical requirements include warning signs, short retention periods, and ensuring that public areas or employees are not recorded without a legal basis. Each case must be assessed individually. We are here to support you with this.
If you use external service providers to process personal data on your behalf (e.g. cloud storage, planning or construction platforms, payroll accounting), you require a data processing agreement in accordance with Article 28 of the GDPR. You can manage your service providers and contracts centrally within the platform.
This depends on your sector and company size. Not every business is directly affected, but many are receiving requirements from clients who are. Use our free NIS2 check to get an initial assessment.
Yes, a brief framework makes sense. The EU AI Act requires companies using AI to ensure their employees have sufficient AI literacy. From a data protection perspective, it needs to be clarified which data can be used in which tools. We will create a clear, easy-to-understand policy and train your team.
Companies with generally 50 or more employees are required to establish an internal reporting channel in accordance with the Whistleblower Protection Act. With Proliance Whistle, you receive a reporting channel, documentation, and case management all in one.
The most effective approach combines both. The Proliance 360 platform documents and displays your status, while our experts answer legal questions and handle time-consuming tasks. This allows you to maintain control without needing to become an expert yourself.
Knowledge on data protection, information security, and AI compliance: guides, templates & magazine
Magazine
Guides & Reports
Data Protection Templates
Compliance in your facility – simple, secure, and from a single source.
