Certificates & Regulations
EU AI Act

EU AI Act Consulting: Comply with the AI Regulation Easily and Securely

With the EU AI Act, the EU provides clarity for the use of AI systems in companies. Proliance's AI experts support you in efficiently implementing the requirements.
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Why Proliance?

With Proliance, you use AI in compliance with the EU AI Act

Risk of Non-Compliance with the AI Regulation

  • Errors in Risk Classification of AI Systems within the Company
  • High Documentation and Auditing Effort
  • Lack of trust from customers & employees
  • Competitive disadvantages due to inhibited innovation
  • Risk of fines for non-compliance

Benefits of consulting with Proliance

  1. Clarity in risk assessment
  2. Proven AI Governance Processes
  3. Experts provide expertise and tools for efficient implementation
  4. A variety of templates for legally compliant and efficient processing & documentation
  5. Actionable recommendations provide security for AI projects
  6. Security through AI Compliance
Do I need consulting for EU AI Act implementation?

You've come to the right place if...

your company uses AI systems in its daily operations
you are unsure whether the AI regulation is relevant to your company
you lack the resources for EU AI Act compliance
you use high-risk AI systems and must ensure strict compliance with regulations
Arrange a consultation

AI Act consulting pays off – especially for SMEs

An estimated 160,000 SMEs in Germany must comply with the requirements of the EU AI Act. The financial pressure is significant: Violations of high-risk AI regulations can result in fines of up to €15 million or 3% of global annual turnover. In addition, there are ongoing compliance costs and one-time costs for conformity assessments for certain AI systems. Experts estimate that these costs can amount to approximately 10% of an AI project's development costs. AI Act consulting helps reduce the risk of violations and keep costs under control.
60+ experts
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Your benefits

With Proliance, you use AI securely and remain productive

100
%
Tailored advice
tailored to your AI challenges and resources
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Legal certainty
by ensuring accurate risk classification and clarity regarding obligations
20
+
TÜV & DEKRA certified experts
individually support you and your team
2,500
+
Client Projects
We understand your industry challenges
customer experiences

What really helps our over 2,500 customers

We had individual documents and policies, but lacked a comprehensive strategy or regular risk analyses. That's why I sought a partner for a holistic solution – from GAP analysis to ongoing support. Today, we have constant access to expert knowledge and are well-prepared for future requirements like NIS2 or new AI regulations.
Patrick Fassbender
Managing Director
Proliance helped us take our company's data protection to the next level. The team's expertise and quick responsiveness supported us every step of the way. Highly recommended.
Felix Pörnbacher
Co-Founder and Co-CEO
We had individual documents and policies, but lacked a comprehensive strategy or regular risk analyses. That's why I sought a partner for a holistic solution – from GAP analysis to ongoing support. Today, we have constant access to expert knowledge and are well-prepared for future requirements like NIS2 or new AI regulations.
Patrick Fassbender
Managing Director
Thanks to Proliance's data and software, we were able to swiftly organize our healthcare data privacy and document it in compliance with GDPR. Data privacy is a top priority for us – and a dependable partner is essential.
Christoph Dühr
Group CFO at rehaneo
Finally, I have a professional who reliably handles my data protection matters: Proliance – incredibly well-organized, quick, and always very friendly!
Verena Sommerfeld
Founder and CEO
Professional, external support from Proliance, with their industry expertise, was necessary to meet strict requirements, increase guest trust, and build internal expertise at Ruby Hotels. Proliance was chosen as the partner.
Lucas Höfer
Group Director Systems & Innovation Management
EU AI Act Consulting Process

3 steps to complying with EU AI regulations

Our AI Act consulting aims to align your individual AI plans with the requirements of the AI Act and identify the necessary steps for full compliance. Together, we will develop a roadmap that conserves your resources and strengthens your AI innovation capabilities.

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01 - AI Inventory & Risk Classification

Together with you, we identify all AI systems and use cases within your company and ensure that each system is assigned to the appropriate risk level.

02 - Gap Analysis & Compliance Design

We align your existing processes, controls, and documentation practices with the requirements of the AI Act, identify gaps, and develop a practical implementation and verification concept.

03 - Monitoring & Continuous Improvement

We support your team in establishing a comprehensive AI governance process, including ongoing monitoring, reporting processes, and the necessary revision cycles for sustainable compliance with the AI Act.

Timeline

How much time do companies have to implement the AI Act?

The AI Act entered into force in August 2024. Its individual provisions will progressively come into effect until 2028. Clarify early on which regulations apply to you to avoid compliance gaps.

August 1, 2024
AI Regulation entered into force
February 2, 2025
Prohibition of AI with unacceptable risk
August 2, 2025
Supervisory authorities, sanctions, and regulations for GPAI
August 2, 2026
Most of the AI Act becomes effective
February 23, 2027
Obligations for high-risk AI under Annex III come into force
August 2, 2028
Obligations for high-risk AI under Annex I come into force
Your partner in success

Dedicated contacts for all compliance questions

Our AI experts will guide you in establishing the foundation for secure AI projects based on the AI Regulation. We speak your language – talk to us and book a 30-minute initial consultation about the AI Act and its requirements now.

Sezer Babacan – Senior Sales Manager
The EU AI Act is not an obstacle – it's an opportunity for companies that use AI responsibly. Those who establish the right structures now will become trusted partners for customers who critically question the use of AI.
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Denise Klahold – Account Executive
AI compliance is not a one-time project – it's an ongoing process, just like data protection. Companies with a solid AI governance structure not only manage risks better but also build internal trust that is reflected in the company culture.
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Fabian Staudinger – Sales Manager
Many companies only address the AI Act when it becomes an urgent matter. However, it's not just about avoiding potential penalties. Those who implement AI in a structured and transparent way build trust with customers, employees, and partners. Therefore, AI governance should not be an additional burden, but an integral part of modern business processes.
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Which companies does the AI Act apply to?

Does your company need AI Act consulting?

The EU AI Regulation applies to providers and operators of AI systems. It also affects importers who bring AI systems from third countries onto the EU market.

Providers
Companies that develop and place AI systems on the market
Operators
Companies that deploy an AI system under their own responsibility
The EU AI Act at a Glance

How to meet the key requirements of the AI Regulation with Proliance

| AI Act requirement for high-risk AI | Implementation with Proliance | | :--- | :--- | | Clarify classification & permissibility – prohibited practice, high-risk or limited risk? | Risk classification and legal assessment of your AI system (Art. 5–7) | | Establish risk management – identify and mitigate risks across the entire lifecycle | Setup of a continuous risk management system (Art. 9) | | Ensure data governance – suitable, representative and low-error data | Concepts for data governance and data quality for training, validation and testing (Art. 10) | | Safeguard fundamental rights & data protection | Support with Fundamental Rights Impact Assessment (FRIA, Art. 27) and Data Protection Impact Assessment (DPIA, Art. 35 GDPR) | | Document processes and systems | Setup of quality management system, technical documentation and logging (Art. 11, 12, 17, 18) | | Ensure human oversight – trained personnel monitors and intervenes | Concepts for effective human oversight (Art. 14) as well as training and AI literacy (Art. 4) | | Create transparency – for deployers, users and authorities | Instructions for use, transparency and labeling concepts (Art. 13, 50) | | Ensure robustness and security – protection against errors and manipulation | Tests for accuracy, robustness, bias and cybersecurity (Art. 15) | | Record and report incidents | Monitoring and incident management processes incl. reporting channels for serious incidents (Art. 26(5), Art. 73) | | Uphold the rights of data subjects – information, explanation and complaint | Processes for data subject rights and complaint procedures (Art. 85 et seq.) | | Demonstrate conformity | Preparation of conformity assessment, EU declaration of conformity, CE marking and EU database registration (Art. 43, 47–49) | | Clarify roles and responsibility – between provider, deployer and other actors | Contract design and role clarification along the AI value chain (Art. 25) | | | |
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AI Act Consulting Pays Off – Especially for SMEs

An estimated 160,000 SMEs in Germany must comply with the requirements of the EU AI Act. Violations of high-risk AI regulations can result in fines of up to €15 million or 3% of global annual turnover. In addition, there are ongoing compliance costs and one-time costs for conformity assessments for certain AI systems. Experts estimate that these costs can amount to approximately 10% of an AI project's development costs. AI Act consulting helps reduce the risk of violations and keep costs under control.
60+ experts
Book a consultation
Ein lächelnder Mann mit kurzen braunen Haaren sitzt in einem weißen Hemd auf einem Stuhl vor einem Fenster.
Approach information security holistically

Additional services that complement your AI strategy

Complying with AI regulations is just one component of a sustainable and holistic AI strategy. Our experts are happy to advise you on additional frameworks for comprehensive and efficient AI governance. Whether it's AI Impact Assessment, documentation, or ISMS implementation – we provide comprehensive support from a single source.

Data protection
AI Compliance
AI Governance and Data Protection Consulting
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information security
ISMS Implementation
We assess your ISMS for AI compatibility
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Data protection
AI Competence Training
Empower your team for secure AI deployment
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Frameworks for your company

Improve AI maturity to protect systems and data

AI systems are not the only area strictly regulated by law. IT infrastructure, customer data, supply chains – with Proliance, you build a solid foundation for information security and data protection, or for certifications like ISO 42001. We support you every step of the way with consulting and our ISMS platform.

ISO 27001

International Standard for Information Security
More about ISO 27001

TISAX®

Standard for Information Security in the Automotive Industry
More about TISAX®

GDPR

Regulation for data protection in Europe
More about GDPR

NIS2

EU Directive for Cybersecurity
More about NIS2
Magazine

Read our latest articles on compliance

All Articles
AI Act: Was die KI-Verordnung für Unternehmen bedeutet
23.04.2026
AI Act: Was die KI-Verordnung für Unternehmen bedeutet
Mit dem zunehmenden Einsatz von künstlicher Intelligenz (KI) in Unternehmen wächst auch der Bedarf an klaren gesetzlichen Regeln. Der AI Act der Europäischen Union bietet seit August 2024 einen rechtlichen Rahmen für den regulierten und sicheren Einsatz von KI-Systemen in der EU. Die KI-Verordnung (KI-VO) trat am 1. August 2024 in Kraft – mit gestaffelten Übergangsfristen bis 2027. In diesem Artikel erfahren Sie, welche konkreten Anforderungen auf Ihr Unternehmen zukommen und wie Sie Compliance-Risiken minimieren.
AI Policy for Businesses: Objectives, Content, and Tips for Developing Your AI Policy
02.03.2026
AI Policy for Businesses: Objectives, Content, and Tips for Developing Your AI Policy
Companies that use Artificial Intelligence (AI) need effective AI governance. AI usage policies play a central role: they clearly show employees the benefits and limitations of the technology and how to work safely with AI. Our guide provides tips on how to create your own AI Policy.
Comparing AI Tools: ChatGPT, Copilot & Gemini Under GDPR Scrutiny
23.02.2026
Comparing AI Tools: ChatGPT, Copilot & Gemini Under GDPR Scrutiny
The use of AI tools is a massive trend in the workplace – but with innovation comes responsibility: data protection and GDPR compliance must be a top priority for companies using artificial intelligence. Those who deploy AI solutions like ChatGPT, Copilot, or Google Gemini need to understand how these systems handle personal and sensitive data. The central question is: Which of these AI tools meets European data protection requirements – and where do risks lurk? In the following overview, you will learn how ChatGPT, Microsoft Copilot, and Google Gemini fare regarding GDPR. We will also examine key topics such as data minimization, transparency, controllability, risk assessment, and accountability – and present DeepSeek as a negative example of GDPR violations.
KI-Governance: Künstliche Intelligenz verantwortungsvoll nutzen
16.12.2025
KI-Governance: Künstliche Intelligenz verantwortungsvoll nutzen
Für den sicheren Umgang mit KI hat die EU die Leitplanken gesetzt. Unternehmen sollten sich jedoch nicht allein auf die KI-Verordnung verlassen, sondern eigene Richtlinien nutzen. Erfahren Sie, warum KI-Governance wichtig ist und welche Rolle der Datenschutz dabei spielt.