Data protection documentation: automatic, structured & time-saving
Data protection documentation is mandatory—but it doesn't have to be complicated. With Proliance 360, you can document everything automatically, seamlessly, and in compliance with the GDPR. No Excel, no manual rework.
Typical business processes in Proliance 360
Specific corrective instructions in Proliance 360
Audits and internal reviews in Proliance 360
Why does data protection documentation fail so often in practice?
Many companies know that data protection documentation is not optional—it is a legal requirement. Nevertheless, most struggle with the same problems every day:
- Documentation managed via Excel lists and emails
- No overview of which documents are current and complete
- Missing evidence during audits—last-minute stress
- No internal expertise on who needs to document what
- Multiple companies, but no central repository
The result: gaps in documentation, liability risks, and unnecessary effort—even though there is a better way.
How Proliance 360 automates your data protection documentation
Proliance 360 helps you set up your documentation efficiently. Instead of manual maintenance, you get centralized, structured, and audit-ready documentation at the push of a button.
What is included in the data protection documentation?
Proliance 360 covers all the relevant documents you need for GDPR-compliant documentation:
Note
- Privacy Policies & Internal Guidelines
- Data Processing Agreements (DPAs)
- Data Protection Impact Assessments (DPIAs)
- Data Breach Documentation
- Technical and organizational measures (TOMs)
- Privacy notices (Art. 13/14 GDPR)
- Data deletion policies
- Training records
Don't just write privacy policies – implement them with proof
A policy is only effective once your employees have read and accepted it. The Policy Center closes this gap: as soon as a policy is approved, employees receive a task in their personal inbox – read, confirm, done.
Every confirmation automatically generates a tamper-proof record with a timestamp and version number – audit-ready for GDPR compliance under Art. 32.
- No more emails, Excel lists, or physical signature folders
- Automatic re-signing process for every new policy version
- Optional: AI-powered comprehension check available as an add-on
Who is data protection documentation for?
Proliance 360 is designed for companies looking to manage their documentation more professionally and efficiently.
With Proliance 360 software
- For CEOs & C-level executives
- For compliance managers & data protection officers
- For assistants & office managers
Also for information security: The documentation module is part of the Proliance 360 platform and supports not only GDPR, but also ISMS requirements according to ISO 27001 and NIS2.
98% satisfaction: Over 3,000 companies have trusted Proliance since 2017
Data protection documentation software not enough? No problem: Proliance is also here to support you personally.
Personal data protection expertise for consulting, external DPO support, and audits – tailored to your needs.
Data protection documentation made simple and efficient – request a demo now
Frequently asked questions about compliance management software
The Docu Hub completely replaces the previous area and migrates documentation into a versioned, audit-proof system.
Yes. It is the foundation of the ISMS software, Proliance InfoSec. Documents are reusable for controls and future ISMS modules.
Yes. Uploads (e.g., PDF, Word) are still possible. In addition, you can work directly in the editor and reference external sources with snapshots.
Because all compliance documents are in one place: versioned, with responsibilities and approvals. This reduces coordination, avoids duplicate work, and makes you audit-ready faster.
Word documents and folders do not provide audited workflows, a complete history, or reliable approvals. The Docu Hub offers versioning, roles (owner/reviewer), audit exports, and links to VVT, other software, and third parties – all fully traceable and audit-proof.
Through central storage, structured categories, and the linking of documents with the record of processing activities and ISMS controls. This ensures a "Single Source of Truth" instead of duplicate maintenance.
