Data Protection Software
Data Protection Impact Assessment

Data Protection Impact Assessment (DPIA) in Proliance 360: Conduct structured assessments, document securely

Conduct risk assessments and Data Protection Impact Assessments (DPIAs) according to Art. 35 GDPR in a structured and comprehensive manner – with guided step-by-step prompts, legal background information, and central documentation directly in Proliance 360.
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Reduce the effort required for documenting risk assessments and DPIAs.
Capture digital workflows & assess them for GDPR compliance with guidance.
Implement GDPR risk assessments & minimize business risks.
These Customers Have Mastered Data Protection, Information Security, and AI Expertise with Our Offering
Why Proliance?

With Proliance 360, you conduct DPIAs flawlessly

Risk without structured DPIA

  • Fines of up to €10 million or 2% of annual turnover
  • Missing or incomplete DPIA documentation
  • Unclear roles and responsibilities
  • Time-consuming, unstructured implementation
  • Uncertainty about whether a DPIA needs to be conducted

Benefits with Proliance 360

  1. Complete documentation – always audit-ready
  2. Guided process with legally compliant templates
  3. Clear roles and responsibilities
  4. Up to 70% time savings through digital workflows and assistance
  5. Integrated preliminary assessment clarifies DPIA necessity in advance
You've come to the right place if...

Does your company need a Data Protection Impact Assessment (DPIA)?

The GDPR requires companies to conduct a Data Protection Impact Assessment (DPIA) as soon as a planned data processing is likely to result in a high risk to the rights and freedoms of natural persons (Art. 35 para. 1 GDPR).

Your company uses new technologies such as AI, profiling, or biometric systems
You process particularly sensitive data categories (health, biometrics, criminal justice)
You monitor publicly accessible areas (e.g., video surveillance)
You are unsure whether and when a DPIA is required for your processing activities
Your previous DPIAs are incompletely documented or not audit-ready
you as a Data Protection Officer or Compliance Manager must keep track of all ongoing DPIAs

Especially relevant for:

  • Companies using AI
  • Healthcare
  • HR & Recruiting
  • Financial Services
  • Companies with video surveillance
  • Public Sector
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Securely meet your DPIA obligations – without overburdening your Data Protection Officer

With Proliance 360, you conduct Data Protection Impact Assessments (DPIAs) in a structured, legally compliant, and fully documented manner. For companies of all sizes – especially for SMEs without their own compliance team.
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Your Benefits

DPIA in Proliance 360 – structured, secure, time-saving

Guided DPIA Process
Step-by-step guide with displayable legal background information – no prior legal knowledge required
Integration Included
The module checks in advance whether a DPIA is actually required – thus saving unnecessary extra work
Automatic DPO Involvement
The data protection officer is automatically notified by email when a case is created and with every progress update
Central Documentation
All risk assessments and DSFAs centrally recorded, archivable, and exportable as DOC or PDF – for authorities and internal audits
VVT Link
Verified facts can be directly linked to the relevant processing activities in the VVT module
2,500+ customer projects
We know the challenges of your industry – including yours
customer experiences

What really helps our over 2,500 customers

The new Record of Processing Activities (RoPA) 2.0 delivers exactly what we need in our day-to-day IT operations. The automated suggestions for legal bases are helpful, without restricting our own structuring or documentation. Particularly valuable is the ability to flexibly build out our own areas and processing activities.
Jasmin Ahrens
Business Lawyer
Finally, I have a professional who reliably handles my data protection matters: Proliance – incredibly well-organized, quick, and always very friendly!
Verena Sommerfeld
Founder and CEO
The new Record of Processing Activities (RoPA) 2.0 delivers exactly what we need in our day-to-day IT operations. The automated suggestions for legal bases are helpful, without restricting our own structuring or documentation. Particularly valuable is the ability to flexibly build out our own areas and processing activities.
Jasmin Ahrens
Business Lawyer
Thanks to Proliance's data and software, we were able to swiftly organize our healthcare data privacy and document it in compliance with GDPR. Data privacy is a top priority for us – and a dependable partner is essential.
Christoph Dühr
Group CFO at rehaneo
We were looking for a partner who could take tasks off our plate and genuinely support us with advice and practical help. When we ask a question, the Proliance experts quickly provide a clear, actionable answer. The GAP analysis was a valuable reality check. Not because we were in an uncertain position, but because it showed us where we could further refine our processes and documentation more strategically.
Wolf-Dieter Mirz
Managing Director and Authorized Signatory
Professional, external support from Proliance, with their industry expertise, was necessary to meet strict requirements, increase guest trust, and build internal expertise at Ruby Hotels. Proliance was chosen as the partner.
Lucas Höfer
Group Director Systems & Innovation Management
Features

How the DSFA module works in Proliance's data protection software

The module guides you systematically through all steps of the risk assessment and Data Protection Impact Assessment – individually adapted to your input and the results of previous processing steps.

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01 - Fact-finding

Define the distinguishable processing activity that is the subject of the investigation. The module provides targeted guiding questions:

  • Which personal data is processed?
  • What is the purpose of the processing?
  • Which individuals are affected by the processing?

02 - Preliminary Check – Is a DPIA required?

The module checks whether a high risk is already to be assumed due to legal or supervisory requirements, and if a DPIA must be carried out in any case. This way, you avoid unnecessary extra work and don't overlook any obligation.

03 - Risk Assessment

Identify relevant risk factors and assess potential harm scenarios for data subjects – structured and guided by the module, with displayable legal background information.

04 - Data Protection Impact Assessment (only for high risk)

Identify relevant risk factors and assess potential harm scenarios for data subjects – structured and guided by the module, with displayable legal background information. If a high risk is identified based on the preliminary check or risk assessment, the module assists in identifying and documenting remedial measures.

05 - DPO Statement

The Data Protection Officer provides their opinion on the conducted risk assessment and, if applicable, DPIA directly within the module – GDPR-compliant and comprehensibly documented.

DPIA Overview

Meet GDPR requirements for Data Protection Impact Assessments with Proliance

| GDPR Requirement (Art. 35 (7)) | Implementation in Proliance 360 | | :--- | :--- | | Systematic description of the processing operations and purposes | Structured input form with guiding questions and templates | | A DPIA is only required when high risks to the data subjects have been identified | Integrated pre-assessment and risk evaluation with layperson-friendly guidance | | Risk assessment for the rights and freedoms of data subjects | Automated risk classification of relevant damage scenarios using a traffic-light system | | GDPR-compliant documentation of remedial measures taken| Clean documentation of every assessed case; export as DOC or PDF possible | | Involvement of the Data Protection Officer | Automatic notification of the DPO when a case is created and collection of their statement | | | |
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Inquire now about a non-binding consultation

Data protection and information security can seem overwhelming at first glance. Our experts are always happy to assist you. Get a free consultation and receive a non-binding recommendation for your next steps.
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Think holistically about data protection

Additional data protection features that complement your DPIA

The DPIA is just one component of a comprehensive data protection management system. In Proliance 360, all modules integrate seamlessly.

Data protection
Record of Processing Activities (RoPA)
Systematically record and maintain all processing activities
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Data protection
TOM Documentation
Comprehensively demonstrate technical and organizational measures
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Data protection
Data Breach Management
Report incidents within 72 hours
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