Data Protection Impact Assessment for Compliance Officers and Managing Directors
Conduct risk assessments and data protection impact assessments in a structured and comprehensive manner—using guided step-by-step questionnaires, legal background information, and centralized documentation directly within Proliance 360.
All data is hosted exclusively on European servers—GDPR-compliant and secure.
Certified information security according to international standards—for maximum protection of your data.
Our team of experts supports you every step of the way—certified, experienced, and personally available.
With Proliance 360, you conduct DPIAs flawlessly
For companies of all sizes – especially SMEs without an in-house compliance team.
Risk without structured DPIA
- Fines of up to €10 million or 2% of annual turnover
- Missing or incomplete DPIA documentation
- Unclear roles and responsibilities
- Time-consuming, unstructured implementation
- Uncertainty about whether a DPIA needs to be conducted
Benefits with Proliance 360
- Complete documentation – always audit-ready
- Guided process with legally compliant templates
- Clear roles and responsibilities
- Up to 70% time savings through digital workflows and assistance
- Integrated preliminary assessment clarifies DPIA necessity in advance
DPIA with Proliance 360 – how it works
Proliance 360 includes an integrated DPIA module that guides you step-by-step through the entire process – from recording the facts to audit-ready documentation.
Does your company need a Data Protection Impact Assessment (DPIA)?
The GDPR requires companies to conduct a Data Protection Impact Assessment (DPIA) as soon as a planned data processing is likely to result in a high risk to the rights and freedoms of natural persons (Art. 35 para. 1 GDPR).
Step-by-step guidance with optional legal background information – no prior legal knowledge required.
The module checks in advance whether a DPIA is actually required, saving you unnecessary extra work.
The data protection officer is automatically notified by email when a case is created and at every stage of progress.
All risk assessments and DPIAs are centrally recorded, archivable, and exportable as DOC or PDF files – ready for authorities and internal audits.
Verified facts can be linked directly to the relevant processing activities in the ROPA module.
98% satisfaction: Over 3,000 companies have trusted Proliance since 2017
Additional data protection features that complement your DPIA
The DPIA is just one component of a complete data protection management system. In Proliance 360, all modules integrate seamlessly.
Securely meet your DPIA obligations – without overburdening your Data Protection Officer
When is a DPIA mandatory?
The GDPR requires companies to conduct a Data Protection Impact Assessment whenever planned data processing is likely to result in a high risk to the rights and freedoms of natural persons (Art. 35 (1) GDPR).
Typical mandatory cases: AI systems, health data, profiling, video surveillance
- If you use new technologies such as AI, profiling, or biometric systems
- If you process particularly sensitive categories of data (health, biometrics, criminal justice)
- If you monitor publicly accessible areas (e.g., video surveillance)
- If you are unsure whether and when a DPIA is required for specific processing activities
- If your previous DPIAs are incomplete or not audit-ready
Especially relevant for:
- Companies using AI
- Healthcare
- HR & Recruiting
- Financial service providers
- Companies using video surveillance
- Public authorities
GDPR requirements for DPIAs – fully met with Proliance 360
How our software automates compliance with the requirements of Article 35(7) GDPR.
Still have questions? We have the answers.
Get quick answers to the most important legal and practical questions.
GDPR-related risk assessments enable companies to analyze potential threats to the rights and freedoms of a data subject that may arise from incorrect or faulty processing of personal data, and to take appropriate countermeasures. A risk assessment also helps determine whether a Data Protection Impact Assessment (DPIA) is required. In our magazine, you can learn more about DPIAs and how to conduct them.
A Data Protection Impact Assessment (DPIA) differs from a risk assessment as it is significantly more complex and extensive, and is only required for critical processing operations to assess the consequences of data processing. For example, companies must conduct a DPIA if, after a risk assessment has already been carried out, a high or very high risk to the rights and freedoms of data subjects remains.
The Data Protection Impact Assessment (DPIA) – also known as a DPIA or PIA (Privacy Impact Assessment) – is an enhanced risk assessment that must be conducted before certain, particularly high-risk data processing activities. It is mandated by Art. 35 GDPR and goes significantly beyond a simple risk analysis.
A DPIA is required when processing, due to its nature, scope, circumstances, and purposes, is likely to result in a high risk to the rights and freedoms of natural persons. Typical cases include: the use of AI and automated decision-making (e.g., profiling, credit scoring), large-scale processing of special categories of data (e.g., health data, biometric data), and video surveillance of publicly accessible areas. The positive lists of the German Data Protection Conference (DSK) provide additional guidance.
Where Article 35 GDPR applies, companies are formally required to carry out a DPIA. Infringements can result in fines of up to 10 million Euros or up to 2% of the global annual turnover, as well as reputational damage.
Responsibility lies with the data controller – meaning the person in the company who decides on the purposes and means of processing. The Data Protection Officer (DPO) is not automatically responsible but can be consulted in an advisory capacity. Proliance 360 assists with the clear assignment of roles and responsibilities.
Pursuant to Article 35(7) GDPR, a DPIA must include at least: a systematic description of the envisaged processing operations and their purposes, an assessment of the necessity and proportionality of the processing, an assessment of the risks to the rights and freedoms of data subjects, and the envisaged measures to address those risks. Proliance 360 ensures that all mandatory components are fully documented.
Proliance 360 guides you step-by-step through fact-finding, preliminary assessment, risk assessment, and – if a high risk is identified – the Data Protection Impact Assessment.
