Whistleblower system: Proliance Whistle
Benefit from an efficient whistleblower protection system
Your point of contact for all compliance issues
Gregor Hofmann
Florian Mueller
Dennis Zwirner
Katharina Schreiner
Marcus Geck
Miriam Massarski
Is a whistleblower system mandatory for my company?
Employers with 50 or more employees must set up a confidential, internal reporting office in the future. This can be done by setting up a whistleblower system. The aim is to be able to report a violation at any time — while protecting the identity of the whistleblower. If the company designs its reporting channels accordingly, whistleblowers can also submit anonymous reports. Rely on our expertise. We take care of:
- Establishment and operation of reporting offices and training courses.
- Case management, consulting, reporting.
- Simple and legally compliant implementation.
What do companies have to do specifically?
To protect whistleblowers, secure reporting systems are necessary, which must also meet data protection requirements. An external whistleblower system provided by a whistleblower service provider increases employee trust and leads to more efficient use.
Digital whistleblowing process from whistleblowing service provider
Establishment of reporting offices & training
We take care of the complete setup of reporting channels, the training of responsible employees and the provision of templates and checklists for you.
Receiving notifications
Reports are submitted (completely anonymously upon request) via the highly secure whistleblower reporting software or other channels.
Case Management, Consulting & Reporting
We take care of the pre-qualification of reports as well as deadline management and all whistleblower communication with subsequent recommendations for action and reporting.
Simple and legally compliant implementation
The detailed expert advice and the following recommendations for action are ideal preparation for your decision on action measures.
Your full-service solution in the area of whistleblower systems
The 360° whistleblower system
The right solution for your company
With us, you can implement whistleblowing within a protected framework, as quickly as possible and remain legally compliant in the long term.
- Online reporting platform
- Anonymous reporting (optional)
- Easy implementation
- Apply corporate design (logo)
- Platform-based case management
- Reporting & annual report
- Onboarding & employee training
- Templates & checklists
- Monitoring the legal framework
- Newsletters
Do you still have questions? We have the answers
Companies with 50+ employees must implement the following steps:
- Establish reporting channels: Provide an online platform, telephone hotline, email, or postal address
- Train employees: Train responsible staff, provide templates and checklists
- Securely receive reports: Data protection compliant software with optional anonymous reporting
- Establish case management: Pre-qualification, deadline management, and confidential communication with reporters
- Ensure legal compliance: Continuous monitoring and adaptation of reporting channels
Recommendation: An external whistleblower system from a whistleblower service provider minimizes your effort, increases employee trust, and ensures continuous legal compliance.
A digital whistleblowing system enables the secure, confidential, and, if desired, anonymous reporting of violations. Companies can systematically process reports, identify compliance risks early on, and prevent reputational damage. Whistleblowers have constant access to a reliable, protected reporting channel.
A whistleblower system provides secure reporting channels for the confidential or anonymous submission of reports on legal violations. Internal reports are directed to the person or department designated to receive reports within the legal entity, i.e., the employer. To ease the burden on the company, a specialized service provider can also be commissioned to operate these reporting channels.
Employers with 50 or more employees must establish channels for internal reports and processes for follow-up actions. Whistleblowers also have the option to contact a state authority outside the company. These authorities must provide independent, external reporting channels.
Whether an internal whistleblower system or an external reporting office – the following applies to both reporting channels:
Receipt of a report must generally be confirmed within 7 days.
Substantive feedback to the whistleblower must be provided within 3 months.
Internal reporting offices are designated individuals or departments within a company or public authority responsible for receiving reports. This task can also be outsourced to an external service provider. External reporting offices are independent state authorities outside the organization concerned.
The EU Whistleblowing Directive obliges EU member states to establish such external reporting channels so that whistleblowers can contact a state authority in addition to internal reporting. Both types of reporting offices must document and process every report and confirm receipt within 7 days. The company must take appropriate follow-up measures and investigate the potential compliance violation. The reporting office is obliged to inform the whistleblower within 3 months about the measures taken and how the violation has been remedied.
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