Automatically create a record of processing activities (ROPA)
All data is hosted exclusively on European servers—GDPR compliant and secure.
Certified information security to international standards—for maximum protection of your data.
Our team of experts supports you every step of the way—certified, experienced, and personally available.
Why Excel-based ROPAs fail - and what that means for you
Does this sound familiar? Your record of processing activities is buried in an Excel spreadsheet, hasn't been updated in months, and the next audit is already causing anxiety.
Without Proliance
- Excel chaos, outdated entries, version control issues
- Missing mandatory information according to Art. 30 GDPR
- Separate files for every entity
- Audit stress: no standardized format
- "Hydra effect": effort is never predictable
- Hours of manual rework
With Proliance
- Always up-to-date, centralized ROPA - one login
- Automatic completeness check
- Multi-entity management at a glance
- Audit report at the push of a button - fully formatted
- All fields visible - effort clear from the start
- ROPA created in 15 minutes, AI-supported
ROPA software that does the heavy lifting for you
All relevant processing areas covered
- Compliance
- Finance
- IT
- Customer management
- Marketing
- Personnel (employees)
- Personnel (applicants)
- and more
Industry-specific processing activities for healthcare, manufacturing, or consulting are also included.
Ready for a record of processing activities that actually works?
What Proliance 360 does for your record of processing activities – at a glance
98% satisfaction: Over 3,000 companies have trusted Proliance since 2017
Save an average of 3 hours per audit preparation with Proliance 360. Automated checks, clear action items, and a ready-to-use audit report—with Proliance 360.
ROPA software not enough? No problem: Proliance is here to support you personally.
Personal data protection expertise for consulting, external DPO support, and audits – tailored to your needs.
Download free ROPA template
Use our free ROPA data protection template to implement GDPR compliance securely.
Frequently asked questions about compliance management software
With VVT, you create a complete, GDPR-compliant record of processing activities in hours instead of weeks. Intelligent automation, industry-specific templates, and guided input processes reduce the effort for VVT documentation by up to 90%.
The data controller is responsible for the company's Record of Processing Activities (RoPA). In most cases, this role is filled by the internal Data Protection Officer. They must document all processing activities within the company that involve the processing of personal data.
"Processing" refers to all company processes and procedures involving the collection, storage, modification, transmission, blocking, or deletion of personal data. Data processing typically occurs across all company departments, and for completeness, all processing activities must be documented in the ROPA (Record of Processing Activities). This also includes processing activities as a data processor, meaning when personal data is processed on behalf of other controllers.
The most important principles regarding processing according to Art. 5 GDPR are:
- Transparency
- Purpose limitation
- Data minimization
- Accuracy
- Storage limitation
- Integrity and confidentiality (through appropriate technical and organizational measures (TOM))
Yes, the migration of existing VVT data is seamless and without data loss. Over 1,500 existing customers are already benefiting from the smooth transfer of their Record of Processing Activities. Intelligent data transfer and integrity checks ensure that your previous work remains fully intact and is immediately available in the new VVT software.
