Central, audit-proof documentation
Schluss mit Dokumentenchaos in Word, Excel und SharePoint. Verwalten Sie alle Richtlinien, Policies und Nachweise für Ihr ISMS direkt in Proliance 360 – strukturiert, revisionssicher und jederzeit auditfähig.
Hosting in Europe
ISO 27001 compliant
TÜV- & DEKRA-certified experts
These Customers Have Mastered Data Protection, Information Security, and AI Expertise with Our Offering
Why Proliance?
How Proliance 360 transforms your ISMS documentation
The result with Proliance 360: Up to 70% time savings – and an ISMS that passes audits because its structure, traceability, and auditability are correct from the outset.
Without Proliance
- Policies Scattered Across Emails, Drives, and SharePoint
- No Version Control: Who approved what, and when?
- Missing or Outdated Evidence During Audits
- No Templates – High Initial Effort
- Email Policy Acceptance – Who signed what, and when?
With Proliance 360
- All documents in one central location – structured and instantly accessible
- Flexible versioning – every change fully documented
- Exportable as PDF or Word anytime – audit-ready for TÜV and ISO certifiers
- Pre-filled templates for all document types – instantly ready for use
- Policy Center: Mandatory signing with tamper-proof audit trail and automatic re-signing
Your Benefits
Technical Features & Highlights
Template Library for Policies and Documents
An extensive collection of proven templates that can be used directly or customized – ideal for quick, legally compliant document creation.
Step-by-Step Guidance & Checklists
Guided processes and clear checklists ensure that every policy is created completely, correctly, and in compliance with audits – even without expert knowledge.
Clear Roles & Approval Processes
From creation to review to approval: Responsibilities are clearly defined, ensuring transparency and efficiency in the document process.
Audit-Proof Versioning & History
All changes are automatically documented. Previous versions are retrievable at any time and form a complete audit trail.
Secure, Role-Based Storage & Access Control
Employees only see the documents relevant to them. Confidential policies remain protected and structured for access.
1-Click Export for Audits & External Requirements
Documents can always be exported completely, up-to-date, and with just one click – ideal for audits, customer inquiries, or internal reviews.
Policy Center – Policies accepted
Released policies are sent directly to employees for mandatory signing. Each signature automatically generates a tamper-proof receipt with a timestamp and policy version. Optionally, an AI-powered comprehension check ensures that content is not just acknowledged, but also understood. For new versions, the re-signing process starts automatically – all proofs are available at any time with a single click, including CSV export.
Integration with other ISMS Modules
Documents can be directly linked with processing activities (VVT), controls, and assets – ensuring maximum transparency and traceability across all compliance areas.
Export & Audit Readiness
Download anytime as PDF or Word – for external auditors (TÜV, ISO certifiers), internal verification, or official inquiries. Complete documentation, no gaps.
Policy Center
Optional Comprehension Test
A signature alone is not proof of true understanding. With the optional comprehension test, you ensure that employees have truly understood the content — before they sign.
How it works:
- With AI: The system automatically generates comprehension questions from the policy text. The admin reviews and approves them.
- Manual: You create the questions yourself — without AI assistance.
Employees must pass the test before they can sign the policy. The result appears on the audit report — providing stronger evidence for ISO 27001 audits.
Your Benefits
ISO 42001 consulting by Proliance strengthens your AI capabilities
70
%
Time Savings
through direct editing, templates, and reusable documentation
100
%
Audit-proof
no backdated releases, no hidden changes
1
Platform
for Data Privacy, ISMS, and AI Compliance – no more duplicate work
2.500
+
Customers
who have securely managed their compliance documentation with Proliance
Who is this solution for?
You're in the right place for ISMS documentation if…
Are you still managing your policies in Word, Excel, or SharePoint?
Preparing for an ISO 27001, NIS2, or TISAX® audit
As an ISMS Manager or Data Protection Officer, you need to clearly define responsibilities
Your documentation does not meet audit requirements during audits
If you want to involve external consultants and collaborate on documents
Finally manage your data protection and ISMS documentation from a single source
Particularly relevant for:
- SMEs without their own compliance team – Templates and structure compensate for a lack of resources
- ISMS Managers & ISOs – All documents, responsibilities, and statuses at a glance
- Data Protection Officers – Seamless integration of data protection and ISMS documentation
- IT Managers & CISOs – Audit-ready without manual effort
- Companies with ISO 27001, NIS2, or TISAX® obligations – Standards-compliant documentation from the start
ISMS Documentation & Standards
What is included in ISMS documentation according to ISO 27001 & NIS2?
Vision & Outlook
ISMS documentation is just the beginning
The ISMS documentation in Proliance 360 is the foundation for your entire compliance infrastructure. We are continuously developing the platform to ensure you're always one step ahead:
Central documentation module with versioning and lifecycle management
Available
Multi-format support: Upload, direct editing, external links with snapshots
Available
Template Engine with pre-filled templates
Available
Integration with VVT, Controls, and Assets
Available
Advanced release and approval workflows (multiple reviewers, individual approval rules)
Coming soon
AI-powered document creation and customization
Coming soon
Dedicated auditor access with reduced information view
Coming soon
Policy Center
Verifiable Policy Acceptance for Your Compliance
Writing policies is one thing. But how do you ensure that every employee has actually read and accepted the policy? With Proliance's Policy Center, you close this gap — from the policy in the Docu Hub directly to a tamper-proof, audit-ready signature and traceability for ISO 27001.
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ISMS documentation doesn't have to be complicated. Our experts will show you in 30 minutes how Proliance 360 structures your documentation, makes it audit-proof, and permanently reduces audit stress.
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