Record of Processing Activities (RoPA)

RoPA Software - Create Record of Processing Activities

Our RoPA module offers a technically sophisticated, user-friendly solution for professional data protection management. Create your RoPA in hours instead of weeks – without losing your previous work.

Create your RoPA in hours instead of weeks – with over 120 pre-built processing activities.

Over 2,500 existing customers benefit without extra effort – your previous work is not lost.

Comprehensive, user-friendly solution with integrated DPO review and audit-proof security.

These Customers Have Mastered Data Protection, Information Security, and AI Expertise with Our Offering

Chancen und Potenziale

Record of Processing Activities: GDPR-compliant & legally sound

Tailored to your needs

The RoPA module sets new standards within the Proliance 360 software. Based on our customers' wishes, we transform the lengthy RoPA creation process into an efficient one through intelligent automation and pre-built templates – whether self-managed for our power users or guided and supported by our experts.

Work simplification and time savings included

Continue your existing work without data loss from previous efforts. Thanks to technical modernization and upgrades of individual modules, maintenance effort is reduced, saving you time and preparing your company for the future.

Data & Integrity Protection

When implementing RoPA, intelligent data processing and comprehensive quality checks protect your valuable information from the outset. Focus on efficient RoPA creation – we ensure secure, error-free documentation without data loss.

How RoPA works in practice

All processing activities at a glance

Complete RoPA control in one overview

Keep track of the status of all processing activities: Automatic categorization by business areas, direct assignment to responsible parties, and transparent status tracking of all ongoing processes.

Intelligently Structured Processing Activities

RoPA Creation with Smart Automation

Leverage over 120 pre-built, industry-specific templates with flexible workflows and smart completion suggestions - tailored to your individual business context.

New Processing Activity in Minutes, Not Hours

From Idea to Completed RoPA in Under 5 Minutes

One-click setup with smart pre-selection for automatic department assignment and guided input - ensuring compliance-ready RoPA documentation without time loss or legal gaps.

customer experiences

What really helps our over 2,500 customers

The new Record of Processing Activities (RoPA) 2.0 delivers exactly what we need in our day-to-day IT operations. The automated suggestions for legal bases are helpful, without restricting our own structuring or documentation. Particularly valuable is the ability to flexibly build out our own areas and processing activities.

Jasmin Ahrens

Business Lawyer

Features

Your Complete RoPA Solution, GDPR-Ready

120+ Pre-built Processing Activities

Over 120 specific processing activities already prepared. Use generic forms and structured data for maximum documentation efficiency.

Industry-Specific Extensions

Special extensions for various industries such as healthcare and IT. Direct assistance and recommendations for documentation and compliance-ready implementation.

Flexible Collaboration

Streamline collaboration through status and task management. Delegate individual sections of processes/processing activities to responsible parties within the company.

Integrated DPO Review

Integrated DPO review within the process and seamless collaboration with the Data Protection Officer. Auditability through transparent logging.

High Transparency & Overview

Focus on flexible and transparent creation of a GDPR-compliant RoPA. Full traceability of all changes and decisions.

RoPA Export

Export your VVT in various formats for external use.

Pakete und preise

Wir finden gemeinsam die passende Lösung für Ihr Unternehmen

Unsere Datenschutzsoftware Proliance 360 spart Ihnen messbar Zeit und Aufwand. Damit wird Datenschutzmanagement rechtssicher und risikofrei erledigt. Entwickelt von Datenschutzbeauftragten für interne Datenschutzverantwortliche. Diese Pakete stehen Ihnen zur Verfügung.