TOMs Documentation

TOMs Documentation Software: Audit-Proof for GDPR Audits

Document Technical and Organizational Measures (TOMs) in compliance with GDPR – also for ISO 27001 and IT security audits. With pre-configured templates, automated compliance checks, and central management. Proliance 360 saves you time and reduces your liability risk.

TOM templates for home office, DPA, and cloud services – automatically available where needed.

Automated compliance check – each TOM is checked for GDPR compliance.

Immediate correction guidance – if TOMs are missing or insufficient, you receive concrete recommendations for action.

These Customers Have Mastered Data Protection, Information Security, and AI Expertise with Our Offering

Chancen und Potenziale

What problems does the 'TOM' module solve for your company?

Liability risk for executives due to missing TOM documentation

In case of missing or insufficient TOM documentation, you are personally liable for GDPR violations – including criminal liability. In the event of damage, you cannot prove that appropriate measures were taken. Fines of up to 10 million Euros or 2% of global annual turnover are possible. ✅ Solution: Audit-proof documentation with change history – complete proof of all TOM measures.

Lack of transparency regarding TOM compliance

Which TOMs have been implemented? Which are missing? Where is action needed? Excel lists do not provide an overview of the status. During audits, there is no clear overview of which measures are GDPR compliant and where gaps exist. ✅ Solution: Automated compliance check – "Non-compliant" status immediately visible. All TOM gaps at a glance.

DPA service provider TOMs are difficult to control and document

Cloud services (Microsoft 365, AWS, Google Workspace) and external service providers require TOM checks within the Data Processing Agreement (DPA). Missing documentation is a compliance risk and can lead to objections during audits. ✅ Solution: DPA module with TOM linkage – all service provider TOMs centrally managed and documented.

How does our ‘TOM’ module help here?

The effective implementation of TOMs thus significantly contributes to the security and integrity of personal data and helps companies fulfill their legal obligations.

Preventing data breaches

TOMs reduce the risk of data breaches that could be caused by human error or technical deficiencies.

The effective implementation of TOM therefore contributes significantly to the security and integrity of personal data and helps companies fulfill their legal obligations.

Compliance Overview for Audits and Authorities

The central TOM overview clearly documents all measures – including responsibilities, compliance status, and change history. Ideal for supervisory authorities, ISO 27001 certifications, and internal compliance audits.

The effective implementation of TOM therefore contributes significantly to the security and integrity of personal data and helps companies fulfill their legal obligations.

Minimization of Liability Risks

Adherence to data protection standards avoids potential liability cases.

Features

Documenting GDPR-compliant TOM: Templates, Change History & DPA Integration

TOM Catalog with Pre-configured Measures

Select suitable TOM from all 14 control areas according to § 64 BDSG. No custom wording required – legally compliant templates for access control, encryption, backups, and more.

Documenting TOM for Cloud Services and Service Providers

Link service provider TOM with your Data Processing Agreements (e.g., Microsoft 365, AWS, Google Workspace). Centralized management and documentation.

Compliance Status Overview for all TOM

See at a glance which TOM have been implemented and where action is needed. Automatic labeling as "Non-compliant" for missing or insufficient measures.

Home Office TOM and Remote Work Templates

Ready-made templates for VPN usage, encryption, clean desk policy – legally documented.

Change History for Audit-Proof Records

Every change is documented transparently. Proving that TOM have been continuously maintained.

Compliance Audit with Corrective Guidance

If TOMs are missing or insufficient, you will receive specific recommendations for action – automatically verified.

Pakete und preise

Wir finden gemeinsam die passende Lösung für Ihr Unternehmen

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